China Fleet Country Club Limited referred to as ‘China Fleet, ‘we’ or ‘our’, is committed to protecting the privacy and security of your personal information.
This Privacy Notice describes how we collect and use personal information about you during and after your relationship with us under the Data Protection Act 2018 (DPA18) and the General Data Protection Regulation (GDPR).
China Fleet is a “Data Controller”, meaning that we decide how we hold and use personal information.
We are required under data protection legislation to notify you of the information contained in this Privacy Notice.
China Fleet is registered with the Information Commissioner’s Office (ICO) – Registration No. Z8324567.
The DPA18 and GDPR says that the personal information we hold about you must be:-
We will also only transfer your information when it is safe to do so when necessary, and your information is protected in the same way that we protect it.
China Fleet is accountable to you and the Authorities to show compliance with the data protection laws and demonstrate how we are compliant.
We have appointed a DPM to oversee compliance with this Privacy Notice.
If you have any questions about this Privacy Notice or how we handle your personal information, please get in touch with the DPM at email@example.com.
You have the right to make a complaint at any time to the Information Commissioner’s Office, the Supervisory Authority in the United Kingdom for data protection issues or the Supervisory Authority in your own country of residence.
Contact details for the ICO are outlined at the bottom of this Privacy Notice.
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
To explain this to you, we will list our different services when we collect or use different information about you.
We collect personal information about you when you contact us, open an account to purchase our products, request to subscript to receive Noble News or provide us with your information for another specific purpose.
· Postal / Billing Address
· Royal Navy / Royal Marine service
· Telephone number
· Email Address
· Payment details
· Membership details
When we collect Special Category data, we will always have a clear legal basis to process this or your explicit consent. If we rely on your explicit consent, you can withdraw this at any time by contacting our DPM at firstname.lastname@example.org.
Special Category data is any information relating to your health, gender, race, sexual orientation, sex life, genetic or biometric data etc.
An example of this processing would be when using our Health Spa; we provide you with a questionnaire about your current health and any conditions we need to be aware of to provide you with a safe service. If you provide us with any allergies, you may have or disabilities.
In most cases, we use the legal basis of Explicit Consent to collect and process this information. You can withdraw your consent at any time by contacting our DPM at email@example.com
Other data we may collect
China Fleet offers other services and functions, such as corporate days, group bookings, weddings, team building sessions and conferences. The information we gather to complete the booking process may involve the collection of other forms of data, not directly from the people themselves. The types of data recorded may be.
· Wedding guest names
· Employees attending corporate days
· Employees attending team-building sessions
· Conference speakers
· Conference guests
· Payment details
· Membership details
We will only use your personal information when the law allows us to; the legal basis (highlighted in bold) for processing your information we primarily use are.
We may also use your personal information in the following situations, which are likely to be rare:
We will only use your personal information for the purposes we collected it unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
If we need to use your personal information for an unrelated purpose, we will notify you and explain the legal basis that allows us to do so.
We may, on occasions, pass your personal information to an organisation outside of China Fleet exclusively to process on our behalf; these organisations are called Data Processors.
We require these parties to agree to process this information based on our instructions and requirements consistent with this Privacy Notice.
We do not pass on information gained from your engagement with us without a clear legal basis for doing so. However, we may disclose your Personal Information to meet legal obligations, regulations, or valid governmental requests.
The personal data we collect from you may be transferred to and stored at a destination outside the European Economic Area (“EEA”).
It may also be processed by companies outside the EEA who work for one of our service providers or us.
If we do this, we ensure that your privacy rights are respected in line with this Policy and the same protection is given to your personal information as laid down by the DPA 2018 and GDPR.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, altered or disclosed, or accessed in an unauthorised way. In addition, we limit access to your personal information to those Colleagues, Agents, Contractors and other third parties on a need to know basis.
They will only process your personal information on our strict instructions, and they are subject to a duty of confidentiality.
Details of these measures may be obtained from our Data Protection Manager (DPM).
We have put in place procedures to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including to satisfy any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity, potential risk of harm from unauthorised use or disclosure of your data, the purposes for which we process your data, whether we can achieve those purposes through other means, and the applicable legal requirements.
You can request our Data Retention Schedule from our DPM if required.
In some circumstances, we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.
The personal information we hold about you must be accurate and current.
Please keep us informed if your information changes during your relationship with us. Under certain circumstances, by law, you have the right to:
If you want to review, verify, correct or request the erasure of your personal information, object to the processing or request that we transfer a copy of your personal information to another party, please get in touch with our DPM at firstname.lastname@example.org
You will not have to pay a fee to access your personal information (or exercise any other rights). However, we may charge a reasonable fee if your access request is unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
The Data Subject Access Request form, available on our Cookie Banner. If you have any questions about any of your rights, please get in touch with our DPM at email@example.com
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or exercise any of your other rights).
We will respond to your request within one month after and upon satisfactory verification of your identity.
Right to Withdraw Consent
In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time.
To withdraw your consent, please get in touch with our DPM at firstname.lastname@example.org
Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to unless we have another legitimate basis for doing so in law.
We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates.
We may also notify you in other ways from time to time about the processing of your personal information or request you to confirm the accuracy of the information we hold on you.
We want the chance to resolve any complaints you have about how we process your information. However, you have the right to complain to the Information Commissioner about how we have used your data.
The details for each of these contacts are:
Saltash, Cornwall PL12 6LJ
Telephone +44 (0) 1752 848 668 or email email@example.com
Information Commissioner’s Office
Telephone +44 303 123 1113 or at www.ico.org.uk